How Procurement Enhancements in SAP Resulted in a Monthly Time Savings of 150+ Hours for FFF Enterprises, Inc.
WHOLSALE DISTRIBUTION, LIFE SCIENCES, PROCUREMENT
FFF Enterprises, Inc.
Helping Healthcare Care ® since 1988
With a flawless safety track record and an unwavering commitment to customer-driven innovation, FFF has earned its reputation as the largest and most trusted distributor of human blood products, vaccines and critical-care biopharmaceutical products in the United States.
SAP SYSTEM CHALLENGES Understanding FFF's Business Drivers
FFF first implemented SAP in 2017 - by 2019, they had outgrown their procurement and planning practices, which were largely manual and based on email and spreadsheets. To better support day-to-day operations and maintain today's pace of change, FFF needed a modern supply chain solution that automated manual work while supporting data-driven decision making.
FFF's Procurement division was using an inefficient, labor-intensive approach that required significant off-system analysis across numerous spreadsheets. Decision-making limitations were evident, and vendor reporting requirements were challenging to fulfill.
ifm's GIB Supply Chain Software was chosen, and FFF deployed our Demand Planning, Inventory Optimization, and Procurement enhancements to create an automated, connected supply chain and strategic sourcing process.
Digital procurement operations now empower stakeholders to visualize, communicate, and act with increased transparency and speed, delivering operational efficiency and tangible business value.
FFF'S BUSINESS REQUIREMENTS
Building a Smarter Supply Chain
FFF was operating a supply chain process that was manual, reactive, and limited in their ability to anticipate customer demand and efficiently devise an optimal inventory strategy. Using an all too familiar combination of standard SAP with many offline spreadsheets, FFF was challenged with scaling a fast-growing organization using an operational process that contained many digital leaks and silos of data.
Procurement posed an especially particular challenge: having to balance the inventory needs of the sales organization with multiple vendor requirements and constraints around ordering minimums, alternate UoMs, variable pricing, and numerous incentive programs. FFF knew they needed a solution that would meet their business requirements without adding complexity and data security risks to their IT environment.
Modernize Procurement & Workflows
Integrate all supply-side data in a single, real-time dashboard for alignment across all procurement functions.
Remove extraneous process steps through automation
Centralize and track procurement in real-time
Achieve continuous improvement for procurement performance
Facilitate Proactive Planning & Communication
Streamline and standardize planning activities across procurement.
Eliminate the need for data reentry and/or data reconciliation
Support collaboration and transparency across business functions
Enable a more responsive and accurate procurement cycle
Improve Stock Visibility & Supplier Management
Monitor supplier performance and inventory in real-time.
Anticipate critical supply chain issues
Simplify requirements planning and material management
Streamline supplier incentive tracking and shift employees towards other value-add activities
EVALUATION AND DECISION
Path to Strategic Procurement
To scale their business, FFFF conducted an assessment of supply chain software that delivered the end-to-end supply chain capability they were looking for, while minimizing total cost of ownership, IT complexity, data security risk, and achieving rapid time to value.
The GIB Supply Chain Suite distinguished itself from the competition because it was the only solution that operated within SAP, which allowed FFF to avoid any costly and time-consuming multi-system integration.
Within two months of project kickoff, the first project phase, Procurement, was completed and the procurement team began to experience the efficiency gains that have yielded breakthrough efficiency gains and process improvements.
IMPLEMENTATION AND DEPLOYMENT
3 Successful Go-Lives Within 7 Months
BENEFITS AND OUTCOMES
Total Business Impact
01 Monthly time savings of 50+ hours by automating transactions and reports
02 Monthly time savings of 42+ hours by simplifying purchase reqs and PO's
03 Monthly time savings of 23+ hours for Unit of Measure (UoM) conversions
04 90% reduction in manual processing time by automating incentive tracking
05 Monthly time savings of 15+ hours by increasing accuracy and transparency of stock availability
06 Warehouse returns team spends 56 less hours processing returns
Senior SAP WM-MM Manager FFF Enterprises, Inc.
Presented FFF's Procurement story at SAPinsider 2022
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